Setting Up Your Accounting for Grants – Do It Yourself with QuickBooks

Policies and Procedures 101 – What Is Required

Audit Required – Understand and Prepare for the Audit

Budgets and Indirect Rates – Get Started

The Award Now What – Understanding Your Award Terms and Conditions

 Grants Management Workshop Series

What workshop attendees have to say:

"I took the workshop on setting up your accounting went back to work and implemented the changes we needed to make. Thanks for enabling me to do the work myself." - Grants Manager, Biotechnology Company, Research Triangle Park, NC

"The workshop was full of information. Being able to ask specific questions and get answers is terrific.  I learn so much that I have even more questions, because I didn't have any idea of the requirements." - CFO, Early Stage Biotechnology Company, North Carolina

Grant applicants and recipients need to understand:

1. Compliance requirements - administrative and financial
2. Business management system results
3. Operational and transactional controls
4. Financial control systems:  budgets, indirect rates, management control policies and procedures, recordkeeping, etc.
5. Key compliance areas

Critical Compliance:  Administrative and Financial

Many businesses believe that achieving the technology program goals is enough.  That is key, but it isn't sufficient.  Grant recipients must be able to provide demonstrable controls, recordkeeping, and oversight to the funds received from the grant.  Grant recipients are subject to audit of the programs: pre-award, during the program, and post-project (as much as three years after the grant close date).  All recipients are subject to audit, even though the typical audit threshold is $500,000 received in a year.

Compliance delayed is risk incurred.  If a company isn't compliant from day one, then every day that passes is a day at risk and an increasing cost to comply.  The clean up of transactions and the lack of adequate documentation are time consuming and challenging activities.  Compliance cannot be delayed.  Businesses may be "lucky" and dodge an audit in a particular time period, but that doesn't mean those records and activities won't be audited in the future.  The longer the delay in compliance, the more work will need to be done AND some compliance issues cannot be fixed retroactively.

Grant Workshop Topics:

• Grant Management
• Overview of Administrative and Financial Requirements
• Grant Accounting Concepts
• Indirect Rates - Actual and Projected
• Setting up your accounting system
• Five Areas of Audit Risk
• Procurement Issues
• Expenses and Travel
• Compensation - Wages, Salaries, and Benefits
• Asset Management and Tracking
• Budgets, Forecasts, and Actual Performance
• Other key topics

You may not be on the mandatory audit schedule ($500,000 in funds per year or more), but you can still be audited. Get to know more about what your business has committed to before you get an audit notice!

If you haven't received your first dollar of grant funds, then this is your opportunity to get a head start on setting up your systems and compliance program before the first dollar arrives!

Workshops are also available for Private, On-Site Sessions Call for Pricing and Details

Please call us 919.234.3960 to setup an on-site workshop for your organization.